Buyer decision guide
Check Supplier and Payment Entity Evidence
Reconcile the quoted company, contracting entity, bank beneficiary and operating site before a supplier deposit decision.
Open the toolPrepare a controlled input
The calculator or checklist is only as useful as the commercial and product facts entered into it.
Use this when
- A deposit or balance payment is approaching.
- The bank beneficiary differs from the quotation or contract entity.
- A supplier requests a last-minute account change.
Inputs to collect
- Legal entity name in original script and English
- Business registration evidence
- Quotation and contract entity
- Bank beneficiary and bank location
- Invoice issuer
- Operating-site address and supplier explanation
Decision workflow
Keep the working basis visible so another reviewer can reproduce the conclusion.
Capture every identity
Record exact names from the registration, quote, contract, invoice and bank instruction.
Compare character by character
Do not treat similar English trading names as proof that legal entities match.
Request authority evidence
Where entities differ, ask for the relationship and authority relevant to the transaction.
Reconfirm account changes
Use a previously verified contact channel and an internal approval path before changing payment details.
The output should support a decision
An entity-reconciliation record with matches, mismatches, explanations and next evidence requests.
Questions the output should answer
- Whether the payment route is sufficiently explained
- Which mismatch blocks a deposit
- What independent verification is still required
Check the failure points
- Checking only the English company name
- Accepting a bank letter supplied without context
- Treating marketplace badges as payment authorization
- Approving a changed account only through the changed email thread